Release 81:  Effective April 1, 2016

Job Participation Incentive -
D.  Making Job Participation Incentive (JPI) Issuances


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When a client has been determined eligible for JPI, there are codes that need to be added to both the CM and FSMIS systems. Without proper coding the benefit may not get issued correctly and/or the individual will not help Oregon meet TANF federal work participation rates. The monthly payments are made by entering the correct HH type on FSMIS system. The work participation hours are gathered by entering the correct Case Descriptor and Need/Resource coding on the CM system.

  1. Make updates to or create a UCMS case:
    1. Identify UCMS case to use in the following order:

      1. An open UCMS in P2/M5 status where the JPI eligible individual is listed as a member (ex. AD or NO).

      2. An inactive UCMS case where the JPI eligible individual is listed as a member and this person was the payee on the case before; or

      3. Create a UCMS case to house the JPI coding.

    2. Update the identified UCMS case with the following codes:

      1. Program type P2 unless client is also eligible for ERDC then M5.

      2. JPI Case Descriptor coded on the JPI eligible individual.

      3. JPI, JP2 or J82 Need Resource coded on the JPI eligible individual. The end date should match the SNAP Reporting date (which is the SRS period, the end of TBA or the recertification period). The amount should reflect the average weekly hours the JPI eligible individual is employed (this entry must be minimum of 20.00 for JPI Need Resource, 30.00 for JP2 Need Resource, 35.00 for a two-parent family not receiving ERDC (P2 case) and 55.00 for a two-parent family receiving ERDC (M5 case)). Use the Need Resource to enter the hours – the system will count this as weekly participation hours, not as a dollar amount.

      NOTE
        When coding JPI on a two-parent case where the family receives ERDC, code the JPI on the m5 case.

      1. Add ‘S’ to the JS (job status) field of the JPI eligible individual to reflect that this person is in a TANF-related but state-funded program.

      2. Add last grade completed to the JPI eligible individual – if known. (Do not guess.)

      3. There must be a child (under 6 for JPI and under 18 for JP2 or J82) on this case and the child must have a parent relationship coded. Add the parent letter for the parent on the case; you do not need to add absent parent information. For J82 cases, it is important to code the mom and dad fields on the children of the parents on the case to establish a two-parent household.

        NOTE
          These cases are not subject to the requirement to cooperate with the department and with the Division of Child Support to establish paternity and pursue child support.

      4. Upon saving the UCMS setup you will be required to add or update the TANF Report Data for each individual on the case. (This is required information for reporting the individual’s federal work participation hours.)

  2. Make updates to or create FCAS case:
    1. ADD JPI (for a single parent with a child under 6), JP2 (for a single parent with a child 6 to 18) or J82 (for a two-parent family with a child under 18) HH type to the FCAS case – you may add it at same time as REC, TBS and SRS transactions with or without an ADJ ISS. If you are adding at CRT when you are issuing a household’s initial month of SNAP benefits, you will need to wait until the following day to add the JPI, JP2 or J82 HH type and issue the JPI issuance together. This allows you to open and issue regular SNAP benefits first, then go back and issue the JPI $10 IN/EN benefits.

    2. ‘N’ issuance type is used to track the JPI and JP2 benefit issuances. They are a separate issuance from a client’s regular SNAP benefits. They are not considered a SNAP benefit but they are a food benefit. The ‘N’ issuance type can be used with either ‘I’ or ‘E’ with an ISS transaction code (IN or EN).

      NOTE
        Do not use the “D” issuance type since these are funded with SNAP dollars, not TANF.

    3. The issuance type requires you to fill in the amount and the date. For the amount, you will issue increments of $10, $20, $30, and no more than $40, depending on how many months of benefits you are issuing. In the date field put the month and year of the benefit start month.

      Example: SNAP applicant applies January 25 and submits income and hours verification that meet JPI eligibility that day. Worker processes the information on February 2. The first JPI issuance would be entered as “EN__20.00__0116.”

  3. Benefit period:
    1. There are no prorated JPI, JP2 or J82 benefits. A client eligible for JPI, JP2 or J82 gets the full $10 for a month and that makes them eligible for the month.

      NOTE
        This is not intended to stop eligibility for TANF, Post TANF or SFPSS. If a client loses their JPI eligibility, the client may apply and meet criteria for those programs within the month of the JPI eligibility.

      Example: ISS for $10 added on 10/20/11 means case was JPI eligible from 10/1/11 through 10/31/11.

Specific Requirements; Job Participation Incentive Rule
461-135-1260 — Specific Requirements; Job Participation Incentive

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