Release 81:  Effective April 1, 2016

Job Participation Incentive -
E.  Reporting and Acting on Changes


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  1. Reporting requirements
  2. JPI clients must report changes in accordance with SNAP reporting requirements (see OAR 461-170-0011).

    For clients in TBA, there are no reporting requirements.

    For clients in SRS reporting, this means JPI clients must report by the 10th day of the month following the month of occurrence:

    For clients in CRS, this means JPI clients must report the following within 10 days of occurrence:

    To continue to be eligible for JPI, clients must report and verify work hours every six months using the Interim Change Report for Supplemental Nutrition Assistance Program (SNAP) and Employment Related Day Care (ERDC) (DHS 852) form or the Application for Services (DHS 415F) packet.

    The JPI certification period aligns with SRS due date, TBA end date or recertification due date for SNAP. This means it is a six-month or less period. Enrollment could be fewer than six months if a client is enrolled in JPI in the middle of an SRS period or in TBA. Benefits will not begin again until the client has submitted complete documentation to the department and has been determined eligible for JPI based on enrollment criteria listed in part B of the JPI section.

    Specific Requirements; Job Participation Incentive Rule
    461-135-1260 — Specific Requirements; Job Participation Incentive

    Reporting Changes - Overview Rule
    461-170-0010 — Reporting Changes - Overview

    Changes That Must be Reported Rule
    461-170-0011 — Changes That Must be Reported

  3. What to do when a client reports a change
  4. When a JPI client reports a change in the middle of a report period, there must be a determination of whether the change affects the client's eligibility for JPI. Changes that affect a client’s eligibility for JPI include:

    For a change reported during the certification period that will end JPI eligibility (and not decrease SNAP benefits), remove all JPI coding (FSMIS and UCMS) and send a basic decision notice to the client. The effective date of the change is the end of the month in which a basic decision notice was sent.

    No notice is required to end JPI in the following situations:

    1. When a client applies for and is determined eligible for Pre-TANF, SFPSS or TANF;

    2. When a prior decision notice with established eligibility period has already been provided; and
    3. When it is determined the client has moved out of state or when whereabouts are unknown.

    Notice Period Rule
    461-175-0050 — Notice Period

    Notice Situations; General Information Rule
    461-175-0200 — Notice Situations; General Information

    Notice Situations; Client Moved or Whereabouts Unknown Rule
    461-175-0210 — Notice Situations; Client Moved or Whereabouts Unknown

    Notice Situations; Prior Notice Rule
    461-175-0300 — Notice Situations; Prior Notice

    Example 1:

    Mom and child are receiving JPI. Mom calls to report job loss on 9/28. As a result, she is no longer eligible for JPI. Since removing her income will cause an increase to SNAP benefits, a basic decision notice is sent to remove JPI effective 9/30. No additional notice is required for SNAP.

    Example 2:

    A two-parent household is receiving J82. They call to report their combined employment hours have decreased to 40 hours per week. Since this information is not verified upon receipt, no action is required for SNAP or JPI.

    Workers must act on all changes reported by a JPI client that:

    For a change reported at interim reporting or recertification that the department determines causes the client to no longer be eligible for JPI, remove all JPI coding from FSMIS and UCMS. No other actions are needed, including no client notice. The effective date of the change is the month the interim report or recertification period ended.

    Specific Requirements; Job Participation Incentive Rule
    461-135-1260 — Specific Requirements; Job Participation Incentive<

    Reporting Changes - Overview Rule
    461-170-0010 — Reporting Changes - Overview

    Changes That Must be Reported Rule
    461-170-0011 — Changes That Must be Reported

  5. Late, incomplete or nonreporting
  6. Individuals must provide employer-produced documents of paid-unsubsidized work hours each time requested by the department and no later than the last day of the sixth month in conjunction with SRS and recertification.

    If a late interim report is processed and the client would have been JPI eligible, retroactive JPI benefits may be issued for up to the previous four months. (The client is eligible for a retroactive JPI payment beginning the month the department received verification of work hours and the client met all other JPI criteria but not to exceed four months.) SNAP households determined JPI-eligible based on two-parent eligibility may not receive JPI prior to June 2014.

    If it is discovered that a client failed to report information or a change they are required to report and, as a result, the SNAP benefit group was completely ineligible to receive a SNAP payment and a JPI issuance, the department must file an overpayment against the filing group. The JPI overpayment will be pursued as part of the larger SNAP overpayment in accordance with guidance from Generic Program Information - C Overpayments and Overpayment rule (see OAR 461-195-0501).

    If a client failed to report a change that made the SNAP benefit group eligible for reduced SNAP benefits but ineligible for JPI, an overpayment for the JPI issuance will not be pursued.

Reporting Changes - Overview Rule
461-170-0010 — Reporting Changes - Overview

Changes That Must be Reported Rule
461-170-0011 — Changes That Must be Reported

Notice Situation; Client Moved or Whereabouts Unknown Rule
461-175-0210 — Notice Situation; Client Moved or Whereabouts Unknown

Effective Dates, Restored Benefits Rule
461-180-0130 — Effective Dates, Restored Benefits

Definitions and Categories of Overpayments
461-195-0501 — Definitions and Categories of Overpayments

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