Release 87: Effective October 1, 2017

Child Care Assistance -
Table of Contents


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  1. Overview

    1. Program intent
    2. Program description
    3. Partnership with 211Info Child Care Resource and Referral (CCR&R) agencies
    4. Unions and training funds
    5. The worker's role in child care

  2. Application Process

    1. Applying for ERDC
    2. The ERDC interview
    3. Reservation list exceptions, coding and selection process
    4. Date of Request (DOR)
    5. Application processing time frames
    6. Using the Notice of Pending Status (DHS 210) Or Notice of Information or Verification Needed (DHS 210A)
    7. Effective date of benefits
    8. ERDC certification period lengths and coding
    9. Authorized representatives
    10. Redetermination of eligibility
    11. Transitioning from TANF to ERDC
    12. Approving the ERDC application
    13. Denying the ERDC application

  3. Verification Requirements

    1. Initial certification
    2. Verify the following changes during certification periods:
    3. Verify the following at reapplication:
    4. Priority child care process

  4. Determination Groups

    1. Who is included in the household
    2. Who is included in the filing group
    3. Who is included in the benefit group
    4. Concurrent TANF/ERDC benefit group membership

  5. Nonfinancial Eligibility Requirements

    1. Residency
    2. Citizen/noncitizen status of child
      1. Noncitizen status requirement
      2. Determining and calculating benefits for eligibility groups with ineligible noncitizens
    3. Age of children
      1. Older children
      2. Children with special needs
      3. Supplementing for very high needs
    4. Child care need
      1. Requirement to be employed or in self-sufficiency activities
      2. Copay less than DHS payment rate
      3. Second parent or spouse available to provide care
    5. Caretaker/relationship
    6. Copay; ERDC
    7. Requirement to pay copay or make satisfactory arrangements
    8. Determining when payment arrangements are satisfactory
    9. Listable provider
    10. Immunization requirements

  6. Financial Eligibility

    1. Intent and overview
    2. ERDC income limit
    3. Prospective eligibility and budgeting
    4. Self-employment income for ERDC
    5. Determining the copay
    6. ERDC Income Quick-Reference Chart

  7. Determining Child Care Hours

    1. Number of allowable child care hours
    2. Authorizing a higher limit for extra hours
    3. Student hours

  8. Child Care Provider Requirements

    1. Listing and provider eligibility requirements; intent
    2. Listing; program requirements
    3. Listing; home/facility health and safety requirements
    4. Listing; required training for providers
    5. Provider health and safety requirements
    6. Child care provider background check; intent
    7. Persons subject to records checks
    8. Disqualifying criminal history
    9. Disqualifying protective services history
    10. DHS Background Check Unit (BCU) weigh test
    11. Denial notifications
    12. Child care provider hearings; overview
    13. Hearings on provider overpayments
    14. Hearings on denial of provider eligibility

  9. Provider Rates

    1. Intent
    2. Standard, enhanced and licensed
    3. Qualifying for the enhanced rate
    4. Hourly, part-time and full-time monthly rates
    5. Age and special needs categories
    6. Types of child care providers
    7. Child care rate charts
    8. Child Care Provider Spark Incentive Payments
    9. Child care need; billing for absent days

  10. Payment Process

    1. Child care payment general provisions
    2. ERDC and JOBS Plus Child Care Billings (CCBs)
    3. The JCCB - JOBS Child Care Billing
    4. Payments for employed TANF clients participating in JOBS
    5. Branch-authorized child care payments
    6. Billing form time limits
    7. Canceling and reissuing Child Care Billings (CCBs)
    8. Canceling and reissuing JOBS Child Care Billings (JCCBs)

  11. Reporting Changes and Notices

    1. Change Reporting System (CRS)
    2. Taking action on reported changes
    3. Effective date of reported changes
    4. Provider added or changed
    5. Notices; general informtion
    6. No notice required
    7. When a notice is required
    8. Using the Notice of Pending Status (DHS 210) or Notification of Information or Verification Needed (DHS 210A)Changes that must be reported
    9. Permanent or temporary job loss and AWS coding
    10. Medical leave
    11. Military - returng from active duty

  12. Obsolete

  13. Contracted Child Care

    1. Head Start contracts
    2. Early Head Start
    3. Contract coding

    Worker Guide CC-1: Child Care Program Forms
    Worker Guide CC-2: Changes in Programs, Providers and ERDC Filing Groups
    Worker Guide CC-3: Listing Child Care Providers for Payment
    Worker Guide CC-4: ERDC Payments to Multiple Providers
    Worker Guide CC-5: Processing Unmet Copays
    Worker Guide CC-6: Provider Confidentiality
    Worker Guide CC-7: ERDC Eligibility Guide
    Worker Guide CC-8: JCCB Guide (pdf) (TBD)
    Worker Guide CC-9: ERDC SRS Guide – Obsolete
    Worker Guide CC-10: Child Care Roles

    1. Worker Responsibilities
      • Determine eligibility (ERDC) – includes copay not met and child care need;
      • Assess family’s child care arrangements (ERDC and TANF) – includes identifying if the provider is currently listed, process to list/connect providers and what forms to issue;
      • Discuss the importance of quality care (ERDC and TANF) – includes talking points to share with families even if they already have a provider;
      • Share local CCR&R information (ERDC and TANF) – includes talking points to share with families even if they already have a provider;
      • Actions during the certification (ERDC and TANF);
      • Communications with child care providers (ERDC and TANF);
      • Considerations for TANF case planning and child care – includes balancing the plan activities with child care need/support services and requirement to issue billing forms in advance of care.

    2. Direct Pay Unit (DPU) responsibilities
    3. Background Check Unit (BCU) responsibilities
    4. Child Care Resource and Referral (CCR&R) responsibilities

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