Release 78: Effective July 1, 2015

Child Care Assistance -
Table of Contents


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  1. Overview

    1. Program intent
    2. Program description
    3. Partnership with Child Care Resource and Referral (CCR&R) agencies
    4. Unions and training funds
    5. The case manager's role in child care

  2. Application Process and Verification Requirements

    1. Intent
    2. Application process for ERDC and Reservation List information
    3. Transitioning from TANF to ERDC
    4. Verification requirements
    5. Approving the ERDC application
    6. Denying the ERDC application

  3. Determination Groups

    1. Who is included in the household
    2. Who is included in the filing group
    3. Who is included in the benefit group
    4. Concurrent TANF/ERDC benefit group membership

  4. Nonfinancial Eligibility Requirements

    1. Residency
    2. Citizen/alien status of child
    3. Age of children
    4. Child care need
    5. Caretaker/relationship
    6. Copay requirement; ERDC
    7. Listable provider
    8. Immunization requirements

  5. Prospective Eligibility and Budgeting Income

    1. Intent and overview
    2. Certification periods with CRS and SRS
    3. Processing the Employment Related Day Care (ERDC) Re-Application and Supplemental Nutrition Assistance Program (SNAP) Application (DHS 7476) and the Interim Change Report for Supplemental Nutrition Assistance Program (SNAP) and Employment Related Day Care (ERDC) (DHS 852)
    4. Prospective budgeting for ERDC
    5. Self-employment income for ERDC
    6. ERDC certification period lengths and coding with SRS
    7. Reporting requirements and changes
    8. ERDC Income Quick-Reference Chart

  6. Child Care Need, Copay and Provider Rates

    1. Intent
    2. Child care need; requirement to be employed or in Self-Sufficiency activities
    3. Child care need; number of allowable child care hours
    4. Child care need; authorizing a higher limit for extra hours
    5. Child care need; billing for absent days
    6. Child care need; older children and children with special needs
    7. Child care need; supplementing for very high needs
    8. Child care need; copay less than DHS payment rate
    9. Copay requirement; intent
    10. Requirement to pay copay or make satisfactory arrangements
    11. Determining when payment arrangements are satisfactory
    12. Determining the copay
    13. Provider rate limits; intent
    14. Provider rate limits; standard, enhanced and licensed
    15. Provider rate limits; qualifying for the enhanced rate
    16. Provider rate limits; hourly, part-time monthly and full-time monthly rates
    17. Provider rate limits; JOBS exceptions to the hourly billing requirement
    18. Provider rate limits; age and special needs categories
    19. Provider rate limits; types of child care providers
    20. Provider rate limits; child care rate charts

  7. Child Care Provider Requirements

    1. Listing and provider eligibility requirements; intent
    2. Listing; program requirements
    3. Listing; home/facility health and safety requirements
    4. Listing; required training for providers
    5. Provider health and safety requirements
    6. Child care provider background check; intent
    7. Persons subject to records checks
    8. Potentially disqualifying criminal history
    9. Provider-requested review; criminal history disqualification
    10. Disqualifying child protective services history
    11. Provider-requested review of a CPS disqualification
    12. Denial notifications
    13. Child care provider hearings; overview
    14. Hearings on provider overpayments
    15. Hearings on denial of provider eligibility

  8. Payment Process

    1. Child care payment general provisions
    2. JOBS Plus and ERDC Child Care Billings (CCBs)
    3. The JCCB - JOBS Child Care Billing
    4. Payments for employed TANF clients participating in JOBS
    5. Branch-authorized child care payments
    6. Billing form time limits
    7. Canceling and reissuing Child Care Billings (CCBs)
    8. Canceling and reissuing JOBS Child Care Billings (JCCBs)

  9. Child Care Overpayments

    1. Child care overpayment recovery; intent
    2. When an overpayment occurs
    3. Types of overpayments
    4. Determining the amount of the overpayment
    5. Establishing IPV claims
    6. Disqualification for IPV

  10. Miscellaneous

    1. JOBS Plus child care
    2. Head Start contracts
    3. Oregon Program of Quality (OPQ)

    Worker Guide CC-1: Child Care Program Forms
    Worker Guide CC-2: Changes in Programs, Providers and ERDC Filing Groups
    Worker Guide CC-3: Listing Child Care Providers for Payment
    Worker Guide CC-4: ERDC Payments to Multiple Providers
    Worker Guide CC-5: Processing Unmet Copays
    Worker Guide CC-6: Provider Confidentiality
    Worker Guide CC-7: ERDC Eligibility Guide
    Worker Guide CC-8: JCCB Guide (pdf) (TBD)
    Worker Guide CC-9: ERDC SRS Guide
    Worker Guide CC-10: Child Care Roles

    1. Worker Responsibilities
      • Determine eligibility (ERDC) – includes copay not met and child care need;
      • Assess family’s child care arrangements (ERDC and TANF) – includes identifying if the provider is currently listed, process to list/connect providers and what forms to issue;
      • Discuss the importance of quality care (ERDC and TANF) – includes talking points to share with families even if they already have a provider;
      • Share local CCR&R information (ERDC and TANF) – includes talking points to share with families even if they already have a provider;
      • Actions during the certification (ERDC and TANF);
      • Communications with child care providers (ERDC and TANF);
      • Considerations for TANF case planning and child care – includes balancing the plan activities with child care need/support services and requirement to issue billing forms in advance of care.

    2. Direct Pay Unit (DPU) responsibilities
    3. Background Check Unit (BCU) responsibilities
    4. Child Care Resource and Referral (CCR&R) responsibilities

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